Asset management for equipment, devices and tools
Know where every asset is, who has it and when it needs service
A proper register for laptops, vehicles, machines and tools, with assignment history, maintenance dates and documents attached to each item.
Built for: IT managers, facilities teams, workshops and small companies with equipment spread across people and locations.
Sound familiar?
- The asset list is a spreadsheet that was accurate once, in the month it was created.
- You cannot tell who has a given laptop or tool without asking around.
- Warranty and service dates are missed because nobody is reminded.
- Equipment goes missing when people leave, because handover was never recorded.
- Purchase documents and manuals are scattered across drives and inboxes.
- Audits take days of reconciling lists with the physical items.
How Integram handles it
An asset register with typed fields
Each asset has a category, serial number, purchase date, cost, location and status chosen from lists.
Assignment history
Check out and return events link assets to people, so you can see who had what and when.
Service and warranty tracking
Record service dates and keep a live report of assets due for maintenance or with expiring warranties.
Documents with the asset
Attach invoices, manuals and photos to the record they belong to.
Roles for custodians and managers
Custodians update locations and assignments; finance sees values; only admins change the register structure.
Set it up
- 1Import your current asset list.
- 2Add People, Locations and Assignments tables linked to assets.
- 3Create check-out and return forms usable on a phone.
- 4Add reports for service due, warranty expiring and unassigned items.
- 5Run a stocktake by checking records against physical items.
With an AI agent
An AI agent connected via MCP or the REST API can prepare the quarterly stocktake by listing assets that have not been confirmed recently, drafting reminders to their custodians and writing up discrepancies. It can also read a scanned invoice and propose a new asset record for a person to approve. With a role limited to the asset tables, it cannot reach unrelated business data.
Connect an agent via MCPFrequently asked questions
Can I use barcodes or QR codes?
You can store an asset tag value on each record and look items up by it. Scanner integrations depend on your hardware and can be built against the REST API.
Can I track both IT and physical equipment?
Yes. Use categories and category-specific fields, or separate tables for different asset types.
Will it remind me about service dates?
Reports show assets due for service. Automated notifications can be added through workflows or the API; check which options fit your setup.
Can I keep it on my own server?
Yes, Integram supports self-hosting if you need to keep the register in your own environment.
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Your spreadsheet, working as an app, today
Start free with your own file. No credit card, no sales call. If you would rather have us build it, book a demo.